How to Apply Again on Fortney
Easily Create a Tabular array of Authorities for a legal brief with Microsoft Word
posted past Michael R. Fortney | Sep 29, 2014 1:43 PM in Employment Law
As a fresh law schoolhouse graduate I remember well what we did and did not learn in law school. Writing was very high on the list and was a subject taught, at least in some regard, in every single constabulary school form I took.
Nonetheless no 1, including my legal writing professor, spent much, if whatsoever, time on formatting. We did spend some fourth dimension on basic formatting (double spacing, underlining, using the spacebar key), but not nigh as much as I call back would actually benefit future lawyers. Like about law school students I spent alotof time searching through tutorials on how to put Microsoft Word to ameliorate utilize. There was a problem that I kept running into though, these tutorials either do not be or are subconscious within the walls of the large firms who create them (for fear that if they got out the other firms would proceeds a competitive reward). So instead of having information, such equally how to create a table of contents in Microsoft Word, bachelor to constabulary students so we can focus on honing our writing skills, law students have to search for tutorials on how to create a cursory that lack the information they actually need.
Every legal tutorial on the cyberspace is on the things learned in legal writing course: never use passive voice, make sure your headings tell the story, avoid legalese, and whatsoever you do avert cake quotes at all cost.
Someone needs to create tutorials on actual brief structure and how to utilize Word to exercise this. This can and should change everything in the legal community, from making briefs more uniform and thus evening out the legal system, to giving legal writing professors a short guide they can show to students and so the students don't accept to spend hours searching the internet instead of practicing their new craft. This is what I intend to do.
Our prjoect today is using the Mark Commendation function to create a Table of Authorities for a legal brief using Microsoft Discussion.For this projection I am using Microsoft Discussion 2007, but the steps are the same for 2010 and 2013.Afterwards using this tutorial y'all can apply my adjacent tutorial to learn how to Create a Table of Contents for a legal brief with Microsoft Word.
For this project I am using asample brief found on the website forOhio's 12th District Court of Appeals. For our purposes I removed the Tabular array of Contents from the sample brief and otherwise left the brief solitary. Our final Table of Contents will not look exactly the same equally the Table of Contents in the sample brief, equally that is non what this do is most. I am but using that sample brief and so I do non take to employ a real brief, which raises ethical questions.
Here is what the brief looks similar correct now.
1. Our showtime footstep is to notice an authority in the certificate that calls for a commendation. The outset authority in need of a citation in this brief is the R.C. 4511.19 cite. Since both Sections (A)(1) and (A)(3) are cited I am but going to insert the highlighted function, R.C. 4511.19, into the Table of Authorities. You can cull to insert both citations if you like. Any text you highlight here is what Discussion will consider the long commendation form for that authorization. As you will see, afterward an initial long-course citation is marked in Word you may add together additional short-form citations to information technology and so that Word knows what authorities appear on which pages.
2. Once we have the text selected using the mouse or cursor nosotros want to navigate to the References tab and then click on the Mark Citation button.
3. Next nosotros desire to make sure that we are citing the authority to the proper category. Every bit you can see the default category of "Cases" is selected here. However, an R.C. citation is not a case.
4. Since the category is not correct nosotros need to modify that category to Statutes and then click the Marking button.
After hitting Mark yous will notice that the document has changed dramatically. After mark a commendation Word turns on the function to show paragraphs and other functions. This is helpful afterwards on when you desire to make sure yous have marked all of your citations, just it is confusing to u.s. right now and then we should turn it off.
5. To turn off the Show Paragraphs function we need to navigate dorsum to the Home tab and only press the button to plow off the function.
6. Once that is done nosotros demand to mark our next commendation. Our next citation is really the other cites to R.C. 4119 but we are going to go to the Complaint cite in the same paragraph instead. My reasons for doing this are as follows. The only reason to mark a commendation multipltimes is if you lot know or believe that the citation will appear on multiple pages in your document. Here the citation for R.C. 4119 onl appears in this paragraph on this page, so marking the citation over and over is a pointless practise. Afterward we will see how to marking citations multiple times and then the Tabular array of Regime can properly list all the pages which an authority appears.
As I said our side by side commendation is the Complaint citation. Again we have to select the text, then click Mark Citation on the References tab. Again the Mark Citation window will open. This time I am changing the category from Statutes to Other Authorities.
7. Adjacent we are going to Marking the Citation for the Move to Suppress. Again we desire to highlight the whole commendation, minus the page numbers,
We again click Mark Commendation. The category should still be on Other Regime, then nosotros simply click Mark.
viii. Side by side we are going to highlight a case name and do a case citation. Our starting time case is the Erickson case. Nosotros desire to highlight the case, and then click Mark Citation on the References tab. Nosotros then need to change the category from Other Government back to Cases. Then we click Mark.
nine.You lot can continue to marker all the cases until we get to an authority that has another citation.
ten. Ane of the authorities that appears multiple times and on multiple folio numbers in my sample brief is the Motion to Suppress. The Motility shows upwards once again on page three.In order to acquaintance this or any other authority with its long citation that you have already marked y'all need to follow the aforementioned showtime steps. Showtime select the text, and then click Mark Commendation on the References tab. Side by side make sure the category is correct. And so gyre down on the list of citations until you find the long- course cite that this short-form cite should match upwardly with. Click on the long-course cite and and so click Marking. Give-and-take at present knows that this citation appears on multiple pages and will evidence every bit much in the Table of Authorities.
11. Adjacent we are going to do the same affair with theMoeller example. Select the text, so click Mark Commendation. Make sure the category yous take selected is correct. And so curlicue downward until yous detect the long-form citation. Click the long-form citation and so click Marking.
11. Next we are going to insert a page break after the caption so we can then insert the Table of Government. To insert a page break simply click the cursor anywhere below the captio, but on the aforementioned folio equally the caption. Then click on the Insert tab and click Page Interruption.
12. Now that the cursor is at the top of the next folio we are going to insert the Table of Authorities. Click back to the References tab and and so click Insert Table of Government near the Mark Commendation button.
13. Next a window will announced. We want all of the authorities we marked to appear in the Table of Authorities so we are going to check All on the category and then click the OK button.
xiv. The Table of Autorities is now in the document and you can see that theMoellercase and the Motion to Suppress both appear on multiple pages.
15. When you insert a Table of Regime information technology is formatted the way Word wants information technology formatted. I would like to change this to be double spaced though. And so I am going to click on the Table of Regime, which highlights the unabridged Tabular array (if it does not you can simply manually highlight all the text in the Table), and and so I click on the spacing push button on the Home tab to change the Table of Government to double spaced.
16. I just realized that I did not have the Table of Authorities on a separate page from the cursory itself, which almost courts require. This is a good learning moment though. Offset I am going to brand the Caption and the Table of Authorities appear on their own pages i and ii. Then I make the rest of the brief kickoff at page ane and continue (if you lot don't know how to do this you tin can really detect tutorials on this discipline on the net). Now that we have washed that the page numbers are not right and Microsoft, as intuitive every bit it is, does non figure this out unless nosotros tell it to expect for changes. To do this we demand to right click on the Table of Regime, anywhere, fifty-fifty on names of authorities, and then click Update Field.
And then nosotros can see the finished product with all of the page numbers changed in the blink of an eye.
In that location you lot have it, everything you need to know to create a Table of Authorities in your cursory. I hope this tutorial was informative and helps you create improve briefs in the future.
Make sure to check out my other articles including this one on how to create a Table of Contents in Word. Thanks for reading.
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